Category Archives: Educational Planner

College Admissions and the Coronavirus

The Coronavirus has caused a great many temporary changes to college admission processes in general and to the specific admissions practices of colleges. This has caused such confusion that it has become difficult to track all of the changes that may affect you at this critical juncture in your education.

The ACT’s, SAT’s, and SAT Subject Tests have been cancelled through June. New York State Regents exams have been cancelled. It’s been announced by the College Board that AP courses and exams will be modified so that they can be conducted online. Tours of colleges have ceased just as we near the peak visiting months. These are just a few of the developments that may impact you in a time that can be confusing under the best of circumstances.

There are ways to help you cope with the ever-changing events. Relying on an Independent Educational Consultant (IEC) such as Klaar College Consulting is foremost among them. We’re professionals who track changes in the admissions field on an ongoing basis, and never more diligently than under these unprecedented conditions.

Klaar College Consulting is a member of the National Association for College Admissions Counseling (NACAC), which recently announced two new online tools to facilitate tracking changes that may affect you.

The first tool, the College Admission Status Update, includes changes to college deadlines, events, and policies caused by the pandemic. The second tool, the Secondary Schools College Admission Services Update, provides updated information about high schools to students whose schools are closed.

The NACAC College Admission Status Update 

This is an online database updated by more than 900 colleges, with more contributing to it every day. The tool has six filters for use in searching for updated information about a specific college, as follows:

  1. Name of Institution
  2. Country (pull down list)
  3. State/Territory (pull down list)
  4. Open to Admissions Visitors (Yes/No)
  5. Currently Hosting Admissions Events (Yes/No)
  6. Changed Deposit Deadline (Yes/No)

When you find a specific college, a range of information is provided to you, if available. Using Presbyterian College in Clinton, South Carolina, as an example, the information provided is as follows:

  1. Date of Last Update:  March 16, 2020
  2. Open to Admission Visitors:  No
  3. Allow Overnight Visits:  No
  4. Currently Hosting Admission Events:  No
  5. Date(s) of Events: n/a
  6. Intended Audience:  n/a
  7. Adjusted Candidate Reply Date Deadline Beyond May 1:  Yes
  8. New Reply Deadline:  June 1, 2020
  9. Changed Deposit Deadline:  Yes
  10. New Deposit Deadline:  June 1, 2020
  11. Links to More Information:

Link to NACAC college admission website page:

The NACAC Secondary Schools College Admission Services Update

Most high schools are closed and classes, if held at all, are online only. It’s difficult for guidance counselors to meet students’ needs for transcripts, advice, letters of recommendation, and other admissions requirements. This is a crowd-sourced tool that enables high school guidance counselors and administrators to report to the general public the status of services at their schools and revised dates.

The tool has five filters for use in searching for updated information about a high school, as follows:

  1. Institution Name
  2. Country (pull down list)
  3. State/Territory (pull down list)
  4. School Building Closed (Yes/No)
  5. Have Online Access to Students and Families (Yes/No)

Upon locating a specific high school, you’ll find the following information, if reported. Using Tempe Union High School in Tempe, Arizona, as an example, the information available includes:

  1. Date of Last Update: March 30, 2020
  2. School Type: Public
  3. School Building Closed: Yes
  4. Administration Announced Reopen Date: Yes
  5. Reopen Date for Online Teaching: March 30, 2020
  6. Reopen Date of Physical Campus: n/a
  7. Reopen Date Comments: Buildings are closed for the spring semester
  8. Administration or Staff Working Remotely? Yes
  9. Have Online Access to Students and Families? Yes
  10. Coronavirus-Related Link: tempeunion.org/health-safety
  11. Plan for Issuing Final Course Grade: Grade as usual based on full semester (teaching online)
  12. Can Provide Upon Request: College counseling services, updated transcripts, communication with admission offices on behalf of students, and other admission-related requirements.
  13. Contact for Counseling Office: [email protected]; (480) 706-7900 ext. 70135.

The secondary school tool also collects information regarding the questions to which students have been seeking answers on college websites. The sample questions below are from Tempe Union High School students:

  • Are you willing to change test requirements for juniors or seniors given that SAT/ACT test dates have been cancelled?
  • Will you require final high school transcripts for accepted or waitlisted seniors?
  • Has your college announced if early course registrations and summer programs will be offered?
  • How do you plan to handle AP course completion and testing for admissions and placement purposes?

Link to NACAC secondary schools website page

How the Pandemic Affects High School Seniors

For the most part, admission decision notifications have been sent out as scheduled. Many colleges have announced that they’re pushing back the Common Reply Date to give seniors more time to review their options and make their final decisions.

Physical meetings for admitted students have been cancelled. Plans for virtual events have been or soon will be announced by most colleges. For the duration of campus closures, colleges will use mail, email, social media, and updates to their websites to communicate with admitted applicants.

Waitlisted? Here’s how to handle that

COVID-19 Update alert

This post was written in February, before COVID-19 was declared a worldwide pandemic, and schools and businesses across the country were shuttered.  Please read to the end of this post for updated advice regarding waitlists.

Waiting for something that you intensely want and then being disappointed, is an experience that people would prefer to avoid. So why would a student set himself or herself up for disappointment by accepting a college’s offer to be waitlisted knowing that the odds of being admitted are often slim? The reason is that they’ll recover faster from disappointment than from regret. You’ll never know if you would have been admitted at your dream school unless you wait.

The Rationale for Waitlists

Colleges wouldn’t maintain waitlists if they never had the occasion to use them. They use them because well-qualified students apply to multiple schools and are often admitted to several of them. If fewer students accept a college’s offer of admission than have in prior years, the college will need to rely on their waitlist. Since waitlisted students nearly made the initial cut for admission, a college can confidently admit a sufficient number of them to bring their freshman class up to the desired size.

Application Outcomes

Students aspiring to attend top colleges are advised to submit about 10 applications. This spreads the risk of rejection by one or more schools, especially those in the “reach” category. There are three possible outcomes for an application submitted in the Regular Admission cycle: rejection, acceptance, or an invitation to join the waitlist. The first outcome may hurt, but, in terms of follow-up action, it’s simple… do nothing. You’ll be aware of the second outcome when a thick envelope arrives in the mail, bringing cheer and jubilation with it.

The third outcome is the one that can cause anxiety… you’ve been offered a position on the waitlist. If this outcome is from one of several desirable colleges and one or more of the others have accepted you, it’s no big deal. But if this college was your first choice and you would still prefer to attend it above all others, you should follow your heart and join the waitlist even though getting admitted may be a long shot.

Odds of Admission

Last year, more than 600 institutions used a waitlist, including many selective and highly selective institutions. Nationally, about 150,000 students accepted a spot on one of the lists. Over a recent four-year period, colleges admitted about 33 percent of waitlisted students, according to the National Association of College Admissions Counselors.

They noted, however, that among those institutions with admission rates of less than 50 percent, the waitlist admission rate was only 17 percent. The 30 most highly selective institutions admitted an even lower percentage — an average of less than 10 percent of waitlisted students. Every year, a few colleges admit none of their waitlisted students, depending upon how strong their yield was that year (yield is the percentage of applicants who accept offers of admission and go on to attend that college).

Below is a list of well-known institutions that admit a low average percentage of students from their waitlists:

  • Michigan – 2%
  • Baylor – 3%
  • UC Davis – 1%
  • Vanderbilt – 5%
  • University of Virginia – 1%
  • UMass-Amherst – 2%college waitlists
  • Rensselaer – 3%
  • Carnegie-Mellon – 5%
  • UC San Diego – 2%
  • Cornell – 4%
  • Georgetown – 12%
  • MIT – 9%
  • Northwestern – 3%
  • Princeton – 5%

Among the institutions with the highest rates of waitlisted students admitted are:

  • Ohio State – 100%
  • Clemson – 99%
  • Penn State – 93%
  • Arkansas – 85%
  • UC Davis – 74%
  • UC Riverside – 74%
  • University of Maryland Baltimore County – 69%
  • Saint Louis University – 65%
  • University of San Diego – 64%

Waitlist Action Plan

If you elect to join a college’s waitlist, we advise you to be proactive. Below are steps that we recommend you take to boost your chances of admission from a waitlist.

1. Probability: Get a sense of your chances of admission. Contact the admissions office to find out if the college ranks waitlisted students. If so, most of them will let you know your rank. Next, research the yield rate for the college over the past few years. If they have been experiencing a lower than average yield rate this year and you have a high rank on the waitlist, your chances of admission improve. You can research the yearly waitlist outcomes of a college on the College Board website and the Common Data Set.

2.  Email: Write a brief email to the admission office soon after accepting waitlist status. The email shouldn’t reiterate the main points that you made in your application. You should briefly update the admissions office on recent significant academic and nonacademic achievements that occurred too late to be included on your application. Emphasize your continued strong desire to attend the college and make the case for why you’re a good fit. Tell them that you’ll enroll if they admit you.

3.  Grades: Don’t slack off academically. If you’re waitlisted, you may be re-assessed based on your third and fourth quarter senior year grades.

4.  Letter of Recommendation: Check to see if the college will accept another letter of recommendation. If so, consider asking a senior year teacher who can provide new positive information about you.

5.  Contact: Stay in touch with the admissions office. Don’t overdo it! They want to see that you’re genuinely interested in their institution, but they don’t want to be pestered. Occasional, well-chosen contacts are acceptable.

After you’ve accepted a spot on a waitlist, the best thing you can do is to carefully consider the colleges that have admitted you. If you would be happy attending one of them, send in your deposit by the deadline and plan to attend that college in the fall. If you’re later admitted to your dream college from their waitlist, confer with your guidance counselor or independent educational consultant to consider your options.

UPDATE ALERT

Waitlists in the time of Covid-19:

In these uncertain times, it’s vital to make decisions based on what is in hand rather than hoping for what may never happen. Therefore, if you have been accepted to some of the colleges to whom you applied and would be happy at any of them, decline the waitlist and go with one of these colleges.

Pick the one that is most attractive to you socially, emotionally, and financially.  Send in your deposit and then tell the other colleges who have accepted you that you decline their invitation. This will release these spots for students who may not have been as fortunate as you to have received an acceptance from anyone.

Benefits of Hiring an Independent Educational Consultant

Navigating the high seas of college admissions can be intimidating and stressful for busy families. Because it can overwhelm, many students don’t fully explore their options, an approach that often culminates in attending a college that isn’t right for them. Finding and College admissionsbeing  accepted by a college that is right can be the difference between success and failure in  achieving a student’s educational goals.

Without expert guidance, students tend not to plan and prepare adequately for college admissions, which increases the chances of a negative outcome. That’s why it’s beneficial to retain a private college admissions consultant such as Dr. Charlotte Klaar of Klaar College Consulting. In this post, we’ll examine the value an Independent Educational Consultant (IEC) brings to students and families.

High schools employ guidance counselors, but few of these professionals can provide significant time in one-on-one college counseling with each student. With an average ratio of 800 students to each counselor, public high schools simply can’t be expected to provide the level of service that a private IEC offers. Nor does the 40-1 ratio of private high schools allow for adequate individualized attention.

IEC’s provide one-on-one expertise

In contrast, your IEC is able to devote the time necessary for a one-on-one cooperative effort. This gives you greater insight into the variety and complexity of the available choices. Your IEC’s advice is based on he or she learning about your GPA, test scores, strengths, weaknesses, passions, interests, talents, skills, experiences, available finances, and educational goals.  The IEC then creates a profile of you for use going forward.  Among other things, this enables the IEC to offer valuable advice on your selection of a set of target schools that best fit your profile where you’ll focus your admissions campaign.

Any campaign needs a strategy, and your college admissions campaign is no exception. Colleges seek diversified student populations. To satisfy a college’s desired student profile, you should, with the assistance of your IEC, develop an effective way to position yourself for acceptance. Your unique character and overarching interests will be melded into a positive image that impresses admissions officers.

This image will be reflected in each of the components of your admissions package; essays, interviews, letters of recommendation, and the application itself, so that your core message is strong and consistent. If you have a viable “hook” that will increase your chances of acceptance at your targeted schools, your IEC will help you to develop and use it to your maximum advantage.

Many factors go into acceptance criteria

The acceptance criteria of colleges include much more than your academic record. Your essays, personal statements, interviews, extracurricular activities, volunteer efforts, personal interests, skills, talents, and legacy status are among the non-academic factors taken into account. Your IEC assists you in communicating the core message that drives your case for admission in each component. The message is succinct and thematically coherent.

Two crucial elements of your admissions package are interviews and essays. They’re your best opportunities to communicate your core message, and in so doing to reveal the unique individual you are. Your IEC will coach you on the right responses to the typical questions posed by college interviewers seeking to learn more about you. IEC’s also advise on how to conduct yourself. You’ll enter each interview with confidence, which will help your case immensely.

Since not all colleges weigh feedback from interviews, essays (and personal statements) are the most important part of your application after your academic record. Essays can truly be the difference between whether or not you’re admitted to a college. Your IEC is an expert at helping you select topics and craft excellent essays that will convey your core message and raise your profile above your peers.

Finances are another critical factor

Another critical factor considered by your IEC is the amount that your family can afford to spend on your education. The average cost of a college education is now $29,400 per year for a 4-year public institution and $48, 510 per year for a 4-year private institution. For those families saving on college coststhat don’t qualify for need-based financial assistance, there are three alternatives: win a merit-based scholarship; pay the ongoing costs annually: or go into debt with student loans. Whatever approach or combination of approaches that a family chooses, financing a college education is nearly always stressful.

IEC’s help families understand the financial aid process. Each scholarship, grant, or loan program has its own set of requirements and deadlines. Navigating financing programs and completing the forms required is, in itself, as complex as gaining admission. We’ll consider the contributions that your IEC can make regarding financial aid more closely in a future post.

There is a clear advantage to be gained by getting an early start on your admissions campaign. If your family has wisely retained an IEC for you when you’re still an underclassman, you’ll receive advice in selecting the courses that will best advance your plans. He or she will guide you on the appropriate AP courses to take in light of your educational goals, keeping in mind that you shouldn’t let AP courses result in a decline in your GPA.

As an underclassman, your IEC will advise you in selecting extracurricular activities and summer internships that will further your case for admission to your targeted schools. Your IEC’s recommendations will be designed to provide evidence of the value that you’ll bring to a college’s student body and community. You’ll also be guided on standardized test selection, preparation, and scheduling. Your IEC will advise you on the scores that you should strive to achieve.

Colleges aren’t commodities. Just as you’re unique, each college is unique. The extent of the differentiation between seemingly similar colleges can be subtle but substantial. IEC’s frequently visit college campuses and interact with admissions officials. A major advantage to retaining the services of an IEC is that they can apply their first-hand knowledge of the unique characteristics and priorities of most of the colleges that interest you.

IEC’s stay current on new admissions consulting techniques, methods, and case histories through participation in a variety of professional associations. These include the three largest: National Association for College Admissions Counseling (NACAC),  Independent Educational Consultants Association (IECA), and Higher Education Consultants Association (HECA). In addition to events, publications, and member services, the associations provide training and certification in consulting specialties such as AICEP’s Certified Educational Planner and International Specialist Designation.  A number of top-tier universities offer online and classroom courses to IECs and award degrees and certificates in admissions-related fields.

Your admissions campaign requires developing several components that are presented through different media. Careful planning is a necessity. From your positioning strategy to the components of your application, an expert IEC will provide sound solutions tailored to your specific issues. Attaining admission to your chosen colleges is best assured through a committed, cooperative effort by you and your professional IEC.

 

My College Expertise is Earned

Charlotte Klaar, PhD

Parents don’t hire me because I promise to get their students into prestigious schools.  In fact, the only promise I make is to help students find the best school for his or her needs – academically, socially and financially.  And, since entering this profession in 1995, I’ve helped hundreds of kids get accepted and graduate from college.

One student I worked with was Gabe, an intelligent young man with learning differences.

He had been attending a music preparatory program at a respected college in his hometown.  The college wanted him as an undergraduate student, and he wanted to go there to be close to home.  He was concerned about moving out of his comfort zone. However, his parents wanted him to think bigger and grow musically.  I showed him other music programs and how they didn’t need to be far away.

 “He didn’t want a large school or to be too far from home, she helped direct him to the right program. He ended up at Catholic University of America.  It wasn’t his first choice, but when he did the first piano audition they called him, and got him scholarships,” said his Mom.

How did that work out for Gabe?

“Gabe graduated last year and is doing his Masters in Piano Performance, also at CUA, so she (Dr. Klaar) really helped him make the best choice for him (perfect school size, location, great piano teachers…). He felt comfortable enough to not apply for any support and found his own way of studying and made it through college successfully (Cum Laude and Dean’s list seven semesters out of eight!)” Gabe’s Mom reported recently.

College Made Simple

Get a jumpstart on your college app and essay with one of these “College Simplified Summer Camps!”

Hearing that brought tears to my eyes.  That’s why I’m passionate about what I do. I understand the importance of taking the time to get to know students and their families well enough to create a college career path for each student’s unique goals and strengths.

Let’s face it, the whole college admissions process can stressful for parents and kids. One of the roles I play is to act as a buffer between you and your student.

I use a friendly but no-nonsense, no-excuses style to work with students to help make the college search, application and essay process a delightful adventure of self-discovery and growth. Along the way, I help students learn to make more informed decisions and to own the process.

That’s why students trust me, respect my knowledge and experience and work hard to meet their assignments and deadlines.

Benefit from Dr. Klaar’s expertise at the “College Simplified Summer Camps”  in Charlotte, NC, Fort Mill, SC and Frederick, MD, in June and July 2019!

My knowledge and experience is hard-earned; I belong to all of the top College Consultant professional organizations, and was the third college consultant to be honored with the Steven R. Antonoff Award for Professional Achievement at the Independent Educational Consultants Association (IECA) Spring Conference in Boston, MA in 2016.

The award was created to recognize an IECA professional who has distinguished him or herself by their outstanding contributions to the profession of independent educational  consulting.

I also keep my professional knowledge up-to-date by visiting colleges nationwide, attending conferences and keeping up on changes in this profession.

So, if a college consultant promises to get your child into a certain college, or a top-ranked college, take a good look at their professional background.  The actions taken by the educational consultant at the center of the Varsity Blues case are in direct contrast to IECAHECA, and NACAC, which specifically bar admission guarantees and emphasize truthful, accurate application materials that are the student’s own work.

Every college is a good college for some students, and what a student does once they get to college is far more important than the college name on the diploma.

My professional memberships:

  • Independent Educational Consultants Association (IECA)
  • Higher Education Consultants Association (HECA)
  • National Association for College Admission Counseling (NACAC)
  • American Institute of Certified Educational Planners
  • Southern Association for College Admission Counseling
  • National College Advocacy Group (NCAG)
  • National Association for Gifted Children (NAGC)
  • York County Chamber of Commerce

Benefit from Dr. Klaar’s expertise at the “College Simplified Summer Camps”  in Charlotte, NC, Fort Mill, SC and Frederick, MD, in June and July 2019!

 Other professional qualifications

I hold a BA in liberal studies from the University of the State of New York, a teaching certificate from William Paterson University, a MS in interdisciplinary science studies from Johns Hopkins University, and a PhD in general psychology from Capella University. My graduate work was focused in the area of family psychology and I’m well-versed in the issues facing teens and their parents.

For resources to help students with Autism, visit this page of our website.

Charlotte Klaar, PhD, One of Country’s Top College Consultants, Opens for Business in Ft. Mill

Ft. Mill, SC…Charlotte Klaar, PhD, a Certified Educational Planner with more

Certified Educational Planner in Ft. Mill, SC

than 20 years of experience, recently moved her business, Klaar College Consulting, to the greater Ft. Mill, SC and Charlotte/ Ballantyne, NC area.

“With in-state colleges costing upwards of $23,500 a year and private colleges averaging well over $46,000 a year, plus more than 3,500 colleges nationwide, parents and students can benefit from the knowledge of a college expert,” said Dr. Klaar.

“Competition is fierce, so understanding how colleges view your student’s grades and accomplishments is also important,” said Dr. Klaar. Parents have legitimate concerns when heading into the college process:
• Will my student pick a major that will lead to a solid career?
• Will my daughter find a job in her field after graduation?
• Will my student incur so much debt that she’ll end up living at home again?

Insider Tips Can Save Thousands
“Certified Educational Planners spend hours every week keeping up on trends in financial aid, student loans, testing, and the myriad application and scholarship deadlines. They can provide valuable insights, such as the fact that most colleges don’t charge the full ‘sticker price,’ or that a private college may be less expensive than a state school. if they really want your student, the colleges are willing to provide more financial aid,” explained Dr. Klaar.

“High school counselors may be responsible for more than 400 students, which means they can’t give them the individual attention they need. For example, as part of the college admissions process, it’s important to know a family’s financial situation and understand what a student is passionate about,” she added.

Dr. Klaar was awarded the Steven R. Antonoff Award for Professional Achievement at the Independent Educational Consultants Association (IECA) Conference in Boston, MA this past spring.

The award was created to recognize an IECA professional who has distinguished him or herself by their outstanding contributions to the profession of independent college consulting.

Dr. Klaar has been a professional member of IECA since 1998, and served on the Summer Training Institute faculty for many years, served on the IECA Board of Directors for three years, was chair of the Board Development Committee, served on the Education and Training Committee, was chair of the Mentoring Sub-Committee, served on the Ad Hoc Master’s Degree Committee, and was chair of the Ad Hoc Strategic Planning Committee.
Additionally, she has taught in the College Counseling Certificate program at UCLA Extension and the Certificate in Independent Educational Consulting program at UC Irvine Extension and at Assumption College in its Master’s in School Counseling Program.

For more information visit www.cklaar.com, [email protected], 301-834-6888. For a free report on how you can contribute to your student’s success in college and their career, visit https://www.cklaar.com/about-klaar and click on the link on the right-hand side of the page.

About Klaar College Consulting
Dr. Klaar is a Certified Educational Planner with more than 20 years of experience in her field. She earned her PhD in general psychology from Capella University, an MS in interdisciplinary Science Studies from Johns Hopkins University, a BA in liberal studies from the University of the State of New York and a teaching certificate from William Paterson University.
Dr. Klaar also provides consulting services to other educational consultants, in particular, those who are new to the field, and career counseling across the lifespan.